Job Family Card - Procurement

Direct and manage the procurement activities for an organisation effectively and efficiently. Manage the execution of contracts and billing associated with contracts, delivery of goods and services and daily procurement activities. This includes managing relationships with different vendors/end users. Supervise receiving goods and services from merchants and suppliers. Manage centralised procurement process via competitive bidding, reverse auction and tendering.

Job Family Code

IPR

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Job Roles

Card Job Role Description

Job Role

Procurement Associate

Job Family Code

IPR

Job Family

Procurement

Responsibilities

    Conduct market research to determine sources of supplies.

    Assist in the implementation and coordination of the daily procurement activities.

    Maintain database of suppliers, vendors to ensure regular update of data.

    Verify current inventory levels and keep records to prevent inventory gaps.

    Prepare all related actions and documents for competitive bidding/ onboarding.

Card Job Role Description

Job Role

Procurement Specialist

Job Family Code

IPR

Job Family

Procurement

Responsibilities

    Identify and analyse all vendors and suppliers, supply, and price options, by trends of industry and demand.

    Create and maintain relationships with suppliers and vendors.

    Negotiate contract terms of agreement and pricing.

    Evaluate goods, service and suppliers according to key business criteria.

    Prepare reports on purchases, including cost analysis.

    Issue purchase orders and agreements.

Card Job Role Description

Job Role

Senior Procurement Specialist

Job Family Code

IPR

Job Family

Procurement

Responsibilities

    Devise plans and oversee all purchasing processes to ensure its efficiency.

    Implement all optimal contract negotiation.

    Supervise activities and evaluate all purchase orders, payment execution and transportations.

    Manage supplier relations and negotiating contracts, prices, timelines, ...etc.

    Inspect and evaluate the quality of purchased items and resolve shortcomings.

    Prepare all type of required reports that include but not limited to spend analysis, SLA monitoring, ...etc.

Card Job Role Description

Job Role

Procurement Manager

Job Family Code

IPR

Job Family

Procurement

Responsibilities

    Contribute in developing and implementing purchasing strategies.

    Manage sourcing activities and processes.

    Manage all onboarding processes and ensure proper risk assessments provided for each supplier or contract.

    Prepare appropriate budget and manage control spending for all contracts to build a culture of long-term saving or cost reduction.

    Forecast price and market trends to identify changes of balance in purchasing power.

    Ensure proper control on all contracts management activities.

Card Job Role Description

Job Role

Head of Procurement

Job Family Code

IPR

Job Family

Procurement

Responsibilities

    Contribute to the formulation of the overall organisation's strategy, in collaboration with others in the executive team, focusing on the organisation's procurement function.

    Approve and ensure implementation of procurement function policies and procedures and ensure its efficiency.

    Manage procurement function and ensures its compliance to regulatory requirements as well as market standards.

    Manage and monitor procurement function budget for cost efficiency.

    Manage internal and external relationships and represent the organisation in all business matters related to procurement function.

    Guide the procurement team in optimising the purchasing model.

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