Job Family Card - Facilities Management

Design and maintain physical assets to ensure functionality, comfort, safety and efficiency of the environment by integrating people, place, process and technology. Plan the maintenance, cleaning schedules and daily activates of the facilities including current and future physical sites, and layouts. Develop policies to ensure health, safety and maintain healthy environment standards.

Job Family Code

IFM

Career Path View

Job Roles

Card Job Role Description

Job Role

Facilities Management Administrator

Job Family Code

IFM

Job Family

Facilities Management

Responsibilities

    Maintain adequate parts inventory and order items as necessary.

    Perform repair, maintenance and replacement of office equipment's, appliances, furniture, vehicles, buildings, ... etc.

    Receive and review facility requests, issue responses to correspondences.

    Process acquisition, installation and commissioning of equipment's required for the facilities.

    Deal with emergencies as they arise in regards to operations and safety.

Card Job Role Description

Job Role

Facilities Management Specialist

Job Family Code

IFM

Job Family

Facilities Management

Responsibilities

    Provide technical support to operations, employees and other business units in the organisation.

    Assist in planning and scheduling preventative maintenance work.

    Contribute to minimise the crisis of business operations, improve working conditions and create a comfortable environment to the staff and clients.

    Provide assistance to ensure day-to-day smooth management and operation of building's infrastructure.

    Execute equipment audits and record-taking processes.

Card Job Role Description

Job Role

Facilities Management Supervisor

Job Family Code

IFM

Job Family

Facilities Management

Responsibilities

    supervise maintenance and repair works of facilities and equipment.

    Manage delivery of complex contracts deliverables across operation and maintenance.

    Oversee service recovery efforts and ensure providing effective services.

    Develop facilities condition assessment to ensure capital renewal and improvement of facilities.

    Evaluate facilities management services to ensure meeting quality standards of health, safety and regulations.

Card Job Role Description

Job Role

Facilities Management Manager

Job Family Code

IFM

Job Family

Facilities Management

Responsibilities

    Ensures organisation's Infrastructure and equipment are maintained and functioning well.

    Improve facilities management processes and procedures to minimise risk and improve workplace condition.

    Oversee the general and routine maintenance of buildings to ensure compliance with health and safety regulations and standards.

    Manage facilities staff and external contractors.

    Manage organisation's facility assets to reduce costs, and improve efficiency, productivity and safety.

    Report and review all budgets, financial reports, contracts, expenditures and purchase orders related to the facilities management.

Card Job Role Description

Job Role

Head of Facilities Management

Job Family Code

IFM

Job Family

Facilities Management

Responsibilities

    Manage internal and external relationships and represent the organisation in all business matters related to facility management function.

    Manage and monitor facility management function budget for cost efficiency.

    Manage facilities management function and ensures its compliance to regulatory requirements  as well as market standards.

    Approve and ensure implementation of  facility management function policies and procedures and ensure its efficiency.

    Contribute to the formulation of the overall organisation's strategy, in collaboration with others in the executive team, focusing on the organisation's facilities management function.

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